The General Assembly (GA)
The GA is the decision-making body of the Joint Action (JA). It is chaired by the Coordinator and composed of one representative from each participating partner. The GA monitors the work progress of the JA and provides awareness on related projects, actions or changes within the EU Health Program.
The GA will meet once a year. Intermediate meetings will be held by web‐conference if needed. Delegates of the EC DG SANTE and CHAFEA are invited to participate as observers.
The Advisory Committee (AC)
The Member States Advisory Committee (MSAC), hereafter named Advisory Committee (AC) will provide strategic advice to the GA and the Executive Board and will ensure adequacy between the JA activities and National Strategies. In doing so, members of the MSAC will contribute to the implementation of the JA recommendations and findings at national level in order to improve national response to AMR threat.
Members of the AC have to be official or duly nominated representatives of competent authorities of their countries. Members have an advisory role and could be expected to:
Ensure coherence and adequacy between the work of the joint action and their national action plans and strategies;
Enrich the discussion with their national public health policy perspectives and their skills;
Share the JA initiatives and deliverables and support, as far as possible, their implementation at national level
Examine whether or not the initiatives are operational and in coherence with the national strategy and, if so, 1) whether or not they are practically implementable and 2) whether or not the country wants to implement the specific initiative”
Propose recommendation to the JA Executive Board as appropriate.
Each Member State (28) and three associated countries (Norway, Moldova, Serbia) shall be invited by the JAS to designate members of the AC.
A chairperson of the AC was elected during the Kick-off Meeting for a period covering the lifespan of the project. Mr. Anders Tegnell from Sweden was unanimously elected by the members.
AC meetings will be held 4 times within the project duration in parallel to GA or other European events. Delegates of the EC DG SANTE and CHAFEA are invited to participate as observers.
The Executive Board (ExB)
It is the main executive body of the JA. It is made up of the WP leaders, the JAS and is chaired by the Coordinator. The ExB will put forward and then ensure the proper implementation and execution of the strategic orientations of the JA and of any decision committing the participating organizations. The ExB will prepare all the management decisions needed to keep the JA focused on its objectives. These decisions will then be put to the vote of the GA.
The ExB will meet at least every 4 months.
The JA Coordinator
The coordinator will act as the direct link and intermediary between the Agency and the consortium. It will request and review any documents or information required by the Agency and verify their completeness and correctness before passing them on to the Agency. In these tasks, the Coordinator will be assisted by the JAS and the ExB.
Responsibilities of the Coordinator to the European Commission:
Responsible for the management and the achievement of the objectives of the project;
Intermediary in all communications (interim/final progress reports);
Receives and distributes all payments (from the EC to Partners);
Ensures timely delivery of the project deliverables.
Responsibilities of the Coordinator to the Partners:
Informs of the requirements from the EC;
Informs of any events that may delay WP implementation;
Facilitates communication between WPs;
Gives budgetary and financial information necessary for WP implementation;
Provides overview of project status;
Act as a mediator in case of conflicts or disagreement between partners.
Work Packages (WP) leaders
All JA activities will be coordinated at the WP level, under the responsibility of one or two WP leader(s). They will coordinate the work within the individual WPs, ensuring that the work plan is executed as anticipated, in close collaboration with the participating WP partners. They are responsible for the timely implementation of the GA decisions within their WP, and report WP progress to the Coordinator and to the ExB.
The JA secretariat (JAS)
It is composed of a project manager at Inserm and a project officer at MoH-FR. It is responsible for the day-to-day administrative and financial management of the JA; the preparation of GA and ExB meetings; the coordination activities of the Stakeholders Forum.
The Stakeholders Forum
In order to have a permanent structure for involvement of stakeholders during the JA, a Stakeholders Forum will be constituted as part of the management structure and will be composed of representatives of the major stakeholders having a legitimate interest in the JA.
The primary role will be one of strategic advice to the ExB as well as maintaining the flow of information with relevant organizations or societies. The Forum will reflect on and contribute to overall conceptual development during the JA based on their respective expertise, with a particular emphasis on sustainability beyond the JA period.
The ultimate goal in equipping the action with this independent body is to guarantee that the consortium decisions will be strategically connected to the global challenges and developments in the field and that the action outputs are commensurate with ground realities.
A Stakeholder forum will be held each year the day after the GA. In between, stakeholders may be consulted by the project coordination team and WP leaders when needed for the JA process.